Terms & Conditions - Short Stay

Beautiful Apartments is pleased to partner with your organization in providing serviced accommodation in Sweden. By confirming a booking, the Tenant accepts and agrees to ensure compliance with the following Terms & Conditions on behalf of the Resident.

Part A – General

1. Definitions

• BA refers to AB Beautiful Apartments i Nacka (organization no. 556857-3314), the landlord.
• Tenant is the company or organization entering into an agreement with BA.
• Resident is the person residing in the apartment. Where the Tenant is a company, the Resident is the employee or assignee designated by the Tenant to occupy the apartment. The Tenant remains fully responsible for the Resident’s compliance with these Terms & Conditions.

All pricing is quoted in SEK. Accommodation is subject to 12% VAT; services are subject to 25% VAT unless otherwise specified.

Part B – Booking

2. Booking Requirements

To submit a booking request, the Tenant must meet the following criteria:

• The company must have at least 10 employees.
• The company must have an annual turnover of at least 10 million SEK.
• The company must have no outstanding payment debts.

BA may request a company credit check or additional verification documents, such as a power of attorney. The person signing the agreement must be duly authorized to bind the Tenant.

3. Booking Confirmation

Bookings must be submitted via email. A reservation becomes binding only once BA has issued a written confirmation. Upon request, BA may hold an apartment for 48 hours for individual bookings or 7 days for group bookings, subject to availability.

Part C – Pricing & Payments

4. Payments & Invoicing

The first month’s rent must be paid prior to arrival. Subsequent months are payable monthly in advance. The standard payment method is company invoicing.

• Card payments incur a minimum surcharge of 3.5%.
• Bank transfers require a 7-day processing allowance.

Late payments incur penalty interest in accordance with the Swedish Interest Act (6 § Räntelagen).

5. Short-Stay Pricing & Included Services

Rent includes heating, electricity (within the allowance specified in §7), water, Wi-Fi, and departure cleaning (within the limits specified below).

Departure cleaning:

Departure cleaning is included up to a maximum number of hours depending on the apartment type. Should the cleaning exceed the included hours, additional charges will apply and will be invoiced to the Tenant.

In-house cleaning (optional):

In-house cleaning can be added during weekdays between 9:00 AM and 5:00 PM for an additional cost upon request to the Reservations team. The cleaning crew holds keys to all apartments. Residents should remove personal items from areas to be cleaned and allow the crew sufficient space to work.

Included:

• Change of bed linen and towels.
• Vacuuming and mopping of floors.
• Dusting of all surfaces.
• Bathroom cleaning.

Not included:

• Washing or removal of dishes from the kitchen sink.
• Garbage disposal.
• Cleaning of the stove, oven, or fridge.

Please note that in-house cleaning is not available within four (4) days of departure.

6. Extra Beds & Cots

Cots and camp beds are not included as standard inventory and must be requested at the time of reservation. These items are subject to availability and incur an additional fee.

7. Electricity & Wifi

Electricity and wifi are included in your rental. Electricity is included up to 600 SEK/month for studio and 1-bedroom apartments and 900-1200 SEK/month for larger apartments. Consumption exceeding these allowances will be invoiced to the Tenant. All rates are quoted excluding 25% VAT.

Part D – Changes, Cancellations & Notice Periods

8. Changes, Cancellations & Extensions

All cancellations, changes, or extensions must be submitted in writing by email to reservations@beaps.se during office hours (Mon–Fri, 08:00–16:30). Telephone requests will not be accepted. Notice periods refer to calendar days.

8.1 Reservations of 1–6 Nights

• Cancellation at least 7 days before arrival: no charge.
• Late cancellation (fewer than 7 days before arrival): full stay charged.

8.2 Reservations of 7–89 Nights

• Cancellation at least 14 days before arrival: no charge.
• Late cancellation (fewer than 14 days before arrival): 14 nights charged.
• Early departure, during stay: 14 nights charged from the date BA receives written notice.

8.3 Reservations of 90–364 Nights

• Cancellation at least 30 days before arrival: no charge.
• Late cancellation (fewer than 30 days before arrival): 30 nights charged.
• Early departure, during stay: 30 nights charged from the date BA receives written notice.

8.4 Reservations Exceeding 365 Nights

Reservations longer than one year are subject to BA’s Long-Stay Terms & Conditions.

Link: https://beaps.se/terms-conditions-long-stay/

8.5 Contracted Corporate Clients

Where a separate corporate agreement exists, its terms shall override the general cancellation terms set out above.

8.6 Group Bookings (More Than 5 Units)

For group bookings exceeding five (5) units, special terms will apply. Please contact BA for further information.

8.7 Extensions

Extension requests are treated as new booking inquiries and are subject to availability. BA may offer an equivalent apartment. Rates and cancellation terms may be adjusted based on the new length of stay.

Rate adjustments:

If a reduced stay is agreed, it may result in an adjusted rental rate.

9. Arrival & Departure

Check-in is available from 3:00 PM; check-out must be completed by 10:00 AM at the latest. Early or late check-in/check-out may be possible depending on availability.

Failure to check out on time may result in an additional night’s charge. If the delay prevents the next tenant from moving in on the scheduled date, BA reserves the right to invoice the Tenant for any resulting costs and losses.

Part E – Apartment Use & Responsibilities

10. Resident Behaviour

Residents must use the apartment for residential purposes only and refrain from illegal or disruptive activities. Residents are required to behave in a responsible manner, make careful use of the apartment and respect other residents in the building. Quiet hours are 10:00 PM to 9:00 AM.

BA reserves the right to immediately terminate the booking if the behaviour of the Resident, at BA’s sole discretion, is likely to endanger the safety or well-being of other residents. Immediate termination may also occur due to contract breaches, violations of the Swedish Rent Act, or the House Rules.

11. Accommodation & Insurance

For insurance and safety reasons, the total number of people staying in the apartment must not exceed the maximum occupancy as specified in the booking confirmation.

The Resident is responsible for maintaining:

• A valid third-party liability insurance covering the entire rental period.
• Insurance covering all personal belongings for the duration of the stay.

BA does not assume any responsibility for personal belongings left behind in the apartment upon departure. Any costs related to damage to the apartment caused by the Resident will be borne by the Tenant.

BA reserves the right to refuse or cancel a booking, even after receipt of final payment. Should booked accommodation become unavailable due to circumstances beyond BA’s control, BA will arrange equivalent alternative accommodation or offer a full refund. No refund or liability will apply where a Resident is requested to vacate the apartment or leave voluntarily prior to the expiry of the booking.

12. Smoking & Pets

Smoking: BA maintains a strict non-smoking policy. Smoking is prohibited in all apartments and throughout the entire building, including entrances and stairwells. Should the non-smoking policy be violated, BA reserves the right to impose a sanitation charge starting from 5,000 SEK (excl. 25% VAT) to cover the cost of deep cleaning.

Pets: Pets are only permitted in designated pet-friendly units and are subject to prior approval. A pet sanitation fee of a minimum of 5,000 SEK (excl. 25% VAT) applies and must be paid prior to arrival. Residents must maintain cleanliness to avoid further damages and extra charges.

13. Pest Control

Beautiful Apartments follows established hygiene and pest-management procedures. Should pests be detected in any area of the property, Beautiful Apartments reserves the right to close affected rooms or areas and arrange professional pest-control treatment. Beautiful Apartments will take all reasonable measures to resolve the matter promptly.

14. Reporting of Damages

Residents must report any pre-existing damages or defects within the first three (3) days of arrival to avoid liability for those issues upon departure. Please contact guestservice@beaps.se for any issues. Information and instructions regarding the apartment will be provided upon arrival.

15. Loss or Damage

The Resident is responsible for taking all reasonable care of the apartment and its contents. The apartment and all equipment, utensils, and furniture must be left clean and tidy at the end of the rental period. No items provided by BA may be removed from the apartment.

Except for normal wear and tear, the Resident will be held responsible for any damage caused to the apartment or its contents due to negligence, intentional damage, irresponsible or accidental behaviour on the part of the Resident or their visitors. Such damage must be reported to BA without delay.

If breakages, missing items, or damage are discovered, or that additional cleaning is required after the Resident’s departure, BA will notify the Tenant in writing with details and will invoice the Tenant for the cost of rectification.

16. Keys & Security

Keys and door codes are provided upon arrival. The Resident is responsible for safekeeping these at all times and for returning them on the day of departure. Loss of keys must be reported to BA without delay. Replacement costs and lock changes will be invoiced accordingly.

Residents may not change, remove, or install locks. Violations may result in restoration charges and/or immediate termination of the booking.

Part F – Other Provisions

17. After-Hours Emergency Assistance

Outside of regular office hours and during weekends, Residents may contact BA’s external on-call service provider, Securitas, for urgent matters requiring immediate attention. Please note that additional charges will apply depending on the nature of the issue and the services required.

18. Privacy Statement

BA processes personal data only for booking administration, communication, and legal requirements. Personal information is treated as confidential and will not be distributed to any third party, except as required by law.

BA staff may enter the apartment in cases of emergency, for maintenance, or for agreed inspections, using a master key if required.

19. Liability

While BA endeavours to provide all services, including those delivered by external providers such as Tele2, Telia, Fortum, Stockholm Vatten and others, BA cannot be held responsible for any loss or service failure attributable to external service providers, as these are outside BA’s control.

20. Subletting & Assignment

The Tenant may not sublet, assign, or otherwise transfer the agreement, or permit any person other than the designated Resident to occupy the apartment, without BA’s prior written consent. Any unauthorized subletting or transfer shall constitute a material breach and may result in immediate termination.

21. Force Majeure

Neither party shall be liable for any failure or delay in performing its obligations to the extent that such failure or delay is caused by circumstances beyond its reasonable control, including but not limited to natural disasters, pandemics, government restrictions, armed conflict, fire, flooding, or prolonged utility failures (“Force Majeure Event”). The affected party shall notify the other party in writing without undue delay. If a Force Majeure Event continues for more than thirty (30) consecutive days, either party may terminate the agreement by written notice without further liability, except for obligations already accrued.

22. Notices & Communication

All formal notices, including cancellations, extensions, and termination notices, must be submitted in writing by email to reservations@beaps.se during office hours (Mon–Fri, 08:00–16:30). Maintenance requests, damage reports, and day-to-day service matters should be directed to guestservice@beaps.se. Notices sent outside of office hours are deemed received on the next business day. The Tenant is responsible for providing BA with a valid email address for correspondence and for ensuring that any notices from BA are received and acted upon in a timely manner.

23. Governing Law & Disputes

These Terms & Conditions shall be governed by and construed in accordance with the laws of Sweden. Any dispute arising out of or in connection with the agreement shall be settled by the competent general courts of Sweden, with the District Court of Nacka (Nacka tingsrätt) as the court of first instance.

24. Governing Language

These Terms & Conditions are provided in English and Swedish. In the event of any discrepancy between the two versions, the Swedish version shall prevail.

25. Severability

If any provision of these Terms & Conditions is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.